Fish instead of meat after all, and twelve more guests?

Coming up: choosing per course, the price is calculated along

Today

Every request from the couple becomes a new version of the quote.

More explanation

A different course, more guests, a different drinks package: in Word or Excel you recalculate everything.

Wedding quote, four versions

Quote_v1.docx100 guests, meat

Sent

Quote_v2.docx112 guests, meat

Sent

Quote_v3.xlsx112 guests, fish and meat

In the kitchen

Quote_v4.docx112 guests, scallops added

Surcharge forgotten

Which version does the kitchen have?

The impact

Version 4 is signed, the kitchen works with version 3.

More explanation

And a forgotten surcharge or a wrong number only shows up after the event.

The solution

The couple chooses, the quote calculates.

More explanation

For each package, a choice list per course: starter, soup, main course, sauce and dessert. A premium dish only adds its surcharge.

How it works

On confirmation, the quote itself calculates quantity and price per person.

More explanation

Each chosen dish gets the number of guests. If 60 guests choose meat and 50 fish, you adjust that per dish.

The result

The kitchen works with the same version as the client.

More explanation

The kitchen step of the event shows the same dishes and quantities as the quote. Changing means choosing, not recalculating.

One quote, always the right version.

Do you recognise this in your quotes?

Yes, definitely A little Not for us

See the event quote in a demo

In short

The problem: Every client request means recalculating. Versions get mixed up between you, the client and the kitchen.
The solution: One quote with fixed sections and a choice list per course. The quantity follows the number of guests, and the price per person is recalculated on confirmation.
Features used: Quote with sections and packages, choice list per course, price per person.
Who it is for: Caterers whose quotes change often.
In the demo: Changing a course and the number of guests in the quote.

Background to this storyWhat caterers tell us, and what you will see of it in the demo.

"They want fish instead of meat after all, and twelve more guests. So I'm back to spending an hour recalculating that quote."

IRPIn the process

Work step: Quote and confirmation
Needed: The choice per course and the number of guests
Supplied by: The couple, together with the salesperson
When: With every change, before confirmation
Next: Quantity and price per person recalculated; the kitchen step shows the same dishes

Quote with fixed sections and packages with a choice list per course; quantity follows the number of guests and the price per person is recalculated on confirmation (demo environment).

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